The Loan Draw Package workflow is built for real estate developers who don't bill a customer in the traditional sense. Instead of invoicing for profit, a developer submits proof of work to their bank, which releases funds from a line of credit to cover current project costs — they're "drawing" money rather than billing. For the broader set of specialized capabilities, see Specialized Processes.
This is valuable because it automates assembling the supporting documentation a bank requires — pulling the relevant transactions and their attached vendor invoices into one organized package rather than collecting and stapling them by hand each draw.
The current draw process uses the T&M Billing engine to surface the period's project transactions and stage them on a Sales Order, then a custom PDF template assembles the bank's draw package.
Use the T&M Billing tool to bring the period's project costs onto a draw Sales Order:
A custom PDF template assembles the package the bank receives. It contains three parts in a specific order:
The generated PDF is what the developer sends to the bank to release the draw funds.
The Exclude Contract Retainage from Actual Cost global preference is designed for this workflow. Because developers are requesting funds to cover real expenses, they don't need to treat subcontract retainage payable as an expense that immediately needs cash to cover — this option keeps subcontract retainage out of Actual Cost for draw purposes.
Deprecated. The workflow below assembled a draw package by combining the PDF attachments from selected vendor bills into one file. It's been superseded by the T&M Billing + custom-PDF workflow above, which handles a wider range of cost types (not just vendor bills) and produces an AIA-style report the bank expects. The content is kept for customers still running the legacy tool.
The BlueCollar Loan Draw Support Package combined attached PDF documents from selected vendor bills into a single PDF for the bank.
The combined PDF is automatically attached to the project record so it lives alongside the project it supports. It's named in the form {Project}_aggregated_{timestamp}.pdf, making each draw easy to find later.
How long it takes depends on how much you selected:
| Feature | Application | Action | Level |
|---|---|---|---|
| Aggregate vendor-bill PDFs into a package | LOAN_DRAW_SUPPORT_PACKAGE | BILLING_VIEW_BILLING | FULL |
| View vendor-bill PDFs | LOAN_DRAW_SUPPORT_PACKAGE | BILLING_VIEW_BILLING | VIEW |